OREGON
FICS On-Line



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NOVEMBER 19, 2020

FFL DEALERS: CALL 503-934-2375 TO LEAVE A MESSAGE FOR THE FICS UNIT.
CALL 503-934-0161 TO MAKE A PAYMENT

AT THIS TIME, THE 1-800-432-5059 AND 503-585-6245 PHONE LINE WILL NOT
ALLOW YOU TO LEAVE A MESSAGE. CALL 503-934-2375 TO LEAVE A MESSAGE. MESSAGES
ARE MONITORED HOURLY AND RETURNED IN THE ORDER
RECEIVED.

OSP FICS UNIT

           *** A new Dealers ONLY email address has been created. ***        
   "firearm.dealers@osp.oregon.gov"

Login:

Login Name
Password

If you do not have a Login Name, try using your FFL ( last 5 ) as your Login Name


April 13, 2021
TO: All Licensed Oregon Firearm Dealers

In late December 2019, a message was sent to notify Oregon firearm dealers
that the Oregon State Police (OSP) was entering into a project to replace the
current Firearms Instant Check System (FICS) application, including the external
web-page portal, used to conduct dealer-requested background checks for firearm
transfers within the state of Oregon.

Background
This application replacement is part of a larger project where OSP is also
replacing the over 20-year-old state criminal justice record repository
infrastructure; known as the Law Enforcement Data System (LEDS) and the project name is
“LEDS 20/20”. LEDS contains criminal justice records and provides restricted access
to other state and federal systems required to conduct firearm transfer
background checks in Oregon. The firearms application replacement portion of the
project takes place under Phase 4.1.

LEDS 20/20 Phase 4.1 Gun Check Processing (Background Checks) Project Update:
• SCHEDULE CHANGE: Due to an earlier project phase needing to extend its
schedule, the Firearm Application Replacement Phase 4.1 schedule in turn was revised:
    o Phase Initiation - October 2019
    o UPDATED Phase Closure – June 2022
• Activities since the Initiation of this Phase:
    o Some dealers were contacted to seek their participation in a Pilot of
the new system and/or User Acceptance Testing
    o A survey was sent to all dealers seeking their input for system design
improvements or enhancements for consideration.
    o Two surveys were sent to all dealers to alert as well as seek input
regarding any dealers using their own software to submit background check requests
in lieu of using OSP’s software directly. It is critical that dealers are aware
of the potential for significant impact on services if no action is taken to
prepare.

***NOTICE: NEW WEBSITE ESTABLISHED FOR PROJECT UPDATES/INFORMATION***
OSP has set up a page on the OSP website specifically for gun dealers to learn
more about this replacement project. https://www.oregon.
gov/osp/programs/cjis/Pages/Firearms-Instant-Check-System.aspx
. As progress is made the webpage will be
updated to include:
    • General information about the Upcoming FICS Replacement project and
Dealer Portal
    • Project schedule and activity updates
    • Sneak-Peak at screen shots as the system as they are being designed
    • FAQ
    • Information regarding how to provide feedback and ideas
    • Critical information about potential impacts to dealers that use their
own or a third-party software to submit background check requests to OSP.
    • Webinars for dealer education and awareness.

Please submit project related questions or comments to: LEDS.2020@osp.oregon.
gov

URGENT DEALER ACTION NEEDED FOR DEALERS THAT use an application to access the
OSP FICS Background Check System that is not provided by OSP. When the new
system is in place and you do not take action to contact OSP regarding this matter,
your business will be significantly impacted as the connection will have changed.
To address this concern and minimize impact to these particular customers early
in the process, all dealers that may use an application to interface with OSP
are strongly encouraged to attend webinar session #1 in May 2021.

    • WEBINAR #1: May 12, 2021 11:00am-12:00pm
      Technical Webinar - Impacts to Dealer-specific Software and Using the
new OSP Application Programming Interface (API)
      This webinar will be technical in nature and will focus on how Gun
Dealers can electronically submit “transactions” to OSP via the new API.
      LOCATION: This session will be held virtually. Information can be found
on the OSP website at https://www.oregon.
gov/osp/programs/cjis/Pages/Firearms-Instant-Check-System.aspx

    • WEBINAR #2: September 22, 2021 11:00am-12:30pm
      General User Webinar – A Look at the new FICS Background Check Online
Application
      This webinar will focus on the general features and functions of the
new Gun Dealer Portal from a user’s perspective. In addition, it will provide the
ability for Gun Dealers to ask questions, which will be included on the OSP
website.
      LOCATION: This session will be held virtually. Information can be found
on the OSP website at https://www.oregon.
gov/osp/programs/cjis/Pages/Firearms-Instant-Check-System.aspx


Additional information will be available as the project progresses. However,
if you have questions or would like more information at any time please contact
the Oregon State Police at: LEDS.2020@osp.oregon.gov


  • We will process Web transactions in the order received.
If we need to respond, please understand the wait time will depend on the volume of Transactions. Thank you.


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